Registration

General registration info

All registration fees are VAT exempt based on article 44 § 2, 4° of the Belgian VAT directive.
Registration fees are to be paid in Euros (€) by bank transfer, credit card or invoice.
Please note the respective registration fees shall only be valid if registration is submitted and full payment is received by us by the respective deadline. If payment of the registration fee is received later than the early deadline registration, the respective next higher fee shall be due.
Your registration is effective upon the receipt of full payment of the registration fee by us, i.e. only those participants having fully paid their registration fees will be entitled to participate in the conference.
Please find below an overview of the registration fees:

Industry/Academic (early bird): € 650

Industry/Academic (regular): € 750

Student (early bird): € 350

Student (regular): € 400

Conference dinner:
€ 80

Conference dinner Accompanying persons: € 100

Tasting event:
€ 40

Tasting event Accompanying persons: € 55

Short course:
€ 350

Short course student:
€ 175

Step 1 – General information: please include your personal information on this page
Step 2 – Promo code: this step is only relevant for keynote speakers, organizers and sponsors. If you did not receive any code from the organisation, you may click on ‘Next’.
Step 3 – Select the fee that is applicable to your situation (academic / industry / student).
Step 4 – Please select the social activities that you wish to attend.
Step 5 & 6 - Accompanying persons: these steps are only relevant if you wish to bring your accompanying person along to the social activities. If not, please click on "Skip this step'.
Step 7: Payment information: in this final step, you can indicate your preferred method of payment (credit card, bank transfer or invoice). If you require an invoice, please select ‘bank transfer’ in the final step of your online registration and contact info@htc-18.com. The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.

You will receive a first email with an automatic confirmation that the registration has been received. This e-mail will also contain all payment details. All payments should be made in advance in Euro (EUR, €) within 14 days after your registration.
If you did not receive these emails, the emails may have gotten stuck in your spam filter, or either your registration or payment was unsuccessful. Should this happen, please contact info@htc-18.com.

If you require an invoice, please select ‘bank transfer’ in the final step of your online registration and contact us at info@htc-18.com. The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.
If you have already paid your registration by credit card or bank transfer, you will still be able to receive a proof of payment, indicating the amount, however, it will no longer be possible to receive an official invoice. Therefore if you require an invoice, please contact us first and wait with your payment until you receive our invoice!

Unpaid reservations will be cancelled by the KU Leuven Conference Office 4 weeks after they have been made. The conference office must be notified in writing of cancellation of registration.
No refunds will be granted to non-attendees.
All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee, the bank account number used during your transaction and/or the transaction number.